How to: Improve Design Review Efficiency in AutoCAD

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[MUSIC PLAYING]

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Hello, and welcome to this accelerated presentation

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where I will discuss how to improve the design review

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efficiency in AutoCAD.

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So let's begin.

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This is the safe harbor statement

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and it is just a reminder that the Autodesk software changes

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regularly to continually improve the software

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and make it a better experience for you.

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If I happen to make any forward looking

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statements in this presentation, please

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do not make any buying decisions based on it.

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So let me introduce myself.

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My name is Renu Muthoo, and I am a learning content developer

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with Ascent.

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I have over 23 years of experience

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in various Autodesk products such as AutoCAD

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and other AutoCAD verticals.

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And I'm also experienced in Autodesk visualization software

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products that include Autodesk

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I create the courseware and training materials

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for the Autodesk products, and I also

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provide support for these products.

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In addition, I have also co-authored few books

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on both AutoCAD and 3ds Max.

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The purpose of this accelerator is

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to teach you about the latest features that

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have been added to AutoCAD that are designed to streamline

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the design review process.

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The objectives for this presentation

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are; the version history, where I will show you

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how to save different versions of the drawing on cloud storage

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services.

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I will show you how to compare drawings to highlight

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differences between them, and then

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how to compare the original and the modified externally

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reference drawings as well.

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You will learn to count the blocks

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and objects in a drawing.

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You will learn to markup a drawing using the Trace

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tool in the AutoCAD Web App and review

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those markups in the AutoCAD desktop software.

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We will look at how to measure distances, angles,

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and areas of objects using the Quick Measure tool.

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You will learn how to remove unused or unreferenced elements

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in a drawing.

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And finally, you will learn how to create

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different types of revision clouds

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and modify their arc length property.

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This accelerated presentation details

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features which were introduced to AutoCAD across versions 2016

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to 2022.

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So for clarity, each slide details in which version

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the feature or the enhancement was

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introduced, and can be seen at the bottom right

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corner of each slide.

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So let's start with the first learning objective, which

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is the version history.

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Introduced in AutoCAD

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allows users to review each save from the drawing

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and compare the changes over time.

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For the drawing history to work, the drawing files

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should be saved on the cloud using a supported cloud storage

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provider.

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At this time, drawing history can only

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access versions of drawings saved on Dropbox, OneDrive,

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or Box cloud services.

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Depending on the cloud storage provider,

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the number of versions that are stored

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and their expiration dates vary.

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AutoCAD provides you with a drawing history palette which

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can be opened from the View tab, History panel,

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or by using the drawing history command.

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The drawing history palette lists all the previous versions

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of the current drawing.

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Since each save creates a large number of previous versions,

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there are various tools to help filter the version history

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results.

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As I mentioned before, there might

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be a large number of previous historical versions

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of each drawing.

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So there are controls for applying

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filters that enable you to narrow down

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the list of results.

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The filter controls are available near the top

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of the drawing history palette.

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So the first one is filter by date,

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and it opens a calendar from which

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you can select two or more dates or a range of dates.

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The dates that are initially highlighted in gray

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are those that have at least one stored

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version history available.

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The dates that you specify are highlighted

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to indicate their selection in the calendar.

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Filter by user.

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It displays a list of users.

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Selecting the user displays the versions

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of the current drawing file that have been created or modified

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by that user.

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Filter by time between versions.

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It specifies a minimum time interval

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between previously saved versions of the current drawing

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file.

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This control reduces the number of previous versions listed

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in the palette.

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And then finally, there is also the Refresh button,

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which updates the version history

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to display any recent changes to the drawing.

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Note that the Refresh removes any current filters.

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Continuing with the version history,

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selecting a version of the drawing in the version history

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palette displays the Compare tool.

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Clicking Compare starts a drawing composition

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between the current version of a drawing,

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and the selected previous version.

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The differences are displayed in different colors

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and the revision cloud surrounds the affected area.

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The Version Compare toolbar contains

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tools that control the visibility

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of the comparative differences and enables

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you to zoom into the previous or next difference.

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It also contains an Import tool that

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enables you to import instances of older

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content from a previous version of a drawing.

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In addition, the Version Compare toolbar

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contains the settings tool which can

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be expanded to display the detailed tools such as color

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blocks for customizing the colors,

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and display of revision clouds.

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Now let's talk about comparing drawings.

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Introduced in AutoCAD 2019, the Drawing Compare command

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enables you to quickly highlight the differences between two

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versions of the same drawing file or two different drawing

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files.

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In AutoCAD 2019, the software did the comparison

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by creating a new drawing with objects

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that are unique to the first drawing on one set of layers.

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And it names the layer as, layer name underscore drawing 1.

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And the object's unique to the second drawing

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are another set of layers.

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This would enable you to filter drawing layers to better

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visualize the differences.

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You can also have a revision cloud around the changes.

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A Compare Contextual tab also displays when

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the Drawing Compare is active.

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It had options to toggle off and on the visibility

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of the objects in different drawings,

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change the color of the differences,

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and display of the revision cloud,

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and cycle through the differences

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individually by zooming into them.

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Note that only drawing objects are supported

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during the compare process.

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If there are coordination models,

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under layers such as PDF, DWF, and DGN,

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Map 3D GIS objects, images, OLE objects, or point clouds

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in the drawing, they are ignored during the comparison process.

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In AutoCAD 2020, the drawing compare

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command was enhanced and allows you

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to conduct the comparison in the current open drawing

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and the differences are displayed

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in the current drawing itself.

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It does not now create a new drawing

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to display the comparisons.

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The software compares documents by displaying the objects that

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are unique to the open drawing in one color,

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and the object's unique to the comparison drawing

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in another color.

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The objects that are common in both the drawings

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are displayed in gray by default.

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All these colors can be changed as per your preferences.

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A Drawing Compare toolbar replaces the Compare Contextual

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tab.

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The Drawing Compare toolbar has options

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that can be used to control the visibility of the objects

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and zoomed to the previous or next comparative differences.

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It also contains an Import tool that

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enables you to import the changes from the compared

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drawing into the current drawing,

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and an Export tool that creates a new drawing containing

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all of the similarities and differences in both

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of the drawings and maintaining the colors of the differences.

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This Export tool is especially handy

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to keep a record of all the changes

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that were incorporated into the drawing at that time.

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In addition, the Drawing Compare toolbar

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contains the settings tool which can

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be expanded to display the detailed tools such as colored

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blocks for customizing the colors,

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display of revision clouds, and the hatch and text

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objects in the drawing during the compare state.

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You can also modify both the drawings

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while in the compare state.

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While in the compare state, the changes that you make

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are compared in real time, and the differences

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are dynamically highlighted as per the color scheme.

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In AutoCAD 2021, the Xref Compare command was included.

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It works in a similar fashion as to the drawing compare command.

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Once you made changes to an Xref,

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you can now compare the original and the modified Xref.

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By comparing the two Xrefs, you can now

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identify the modifications that were made to the drawing

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file that is attached as an external reference

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in the current drawing.

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The comparison can be started in the external references palette

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by selecting Compare in the right click menu,

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and then selecting either Recent Changes or Selected File.

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The Recent Changes option compares the host drawing

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with the changes you made to the Xref

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in the currently open drawing.

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The selected file option compares

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the Xref in the host drawing and another saved version

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of the Xref drawing.

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When a drawing that is referenced in a drawing

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is changed, an alert balloon is displayed in the status bar.

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Select the link in the balloon to reload the reference.

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There is also an option to compare the changes.

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This message also displays when someone else

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changes their reference while you have the host file open.

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Then you start the Xref Compare command,

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the drawing opens in a compare window,

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which is indicated by the drawing being

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enclosed in a blue border.

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And the Xref Compare toolbar is displayed along the top

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of the drawing window.

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The software compares the two Xrefs

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by displaying the objects that are

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unique to the Xref in the open drawing in one color,

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and the object's unique to the comparison

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Xref drawing in another color.

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The objects that are common in both the drawings

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are displayed in gray by default.

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The Xref Compare toolbar has options

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that can be used to control the visibility of the objects

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and to zoom to the previous or next comparative differences.

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The Xref Compare toolbar also contains

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the settings tool, which can be expanded

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to display the detailed tools such as color block

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for customizing the colors, display of revision clouds,

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and the hatch and text objects in the drawing

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during the compare state.

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Now let's take a look at an in-product demo that

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demonstrates the Drawing Compare and the Xref Compare.

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[VIDEO PLAYBACK]

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In the external references palette,

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there are Xref files loaded into the Factory Site drawing.

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Right click on factory floor plan to open it.

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In the Collaborate tool, Compare panel, click Drawing Compare.

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In the dialog box, select the drawing

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that you want to compare the current drawing with.

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Note that the drawing is in comparison state now

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and is indicated by a blue thick border in the Drawing Compare

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toolbar.

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Click and expand the Settings tool.

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The objects that are unique to the current drawing

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are displayed in green, and the objects

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that are unique to the comparison drawing

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are displayed in red.

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The common objects in both the drawing are displayed in gray.

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There is also a revision cloud that

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highlights the differences.

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In the revision cloud, choose Polygonal.

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The revision cloud now surrounds the specific objects

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that are different.

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Toggle off the light bulb for the No Differences objects

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to focus only on the differences.

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In the toolbar, click the next arrow

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to zoom into the area of one set of the differences.

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Click the next arrow again to zoom into the next set

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of differences.

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The two restrooms are added in the comparison drawing.

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Toggle the No Differences back on.

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In the Drawing Compare toolbar, select Import Objects.

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The cursor changes to the pick box.

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Create a window around the two restrooms only for importing,

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and ignore the other differences.

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Press Enter to comment the selection.

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Note that color of the washrooms has

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changed to gray indicating that it is now

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part of the current drawing.

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Click Exit Compare.

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Save the factory floor plan, open Factory Site.

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Note that an Xref modified bubble displays also

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in the extra palette, the factory floor plan now says,

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Needs Reloading.

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In the bubble, the compare to changes is selected.

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Click reload factory floor plan.

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The Xref drawing is in compare mode.

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Note that the two restrooms are displayed in green,

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indicating that these are the changes in the Xref Compare

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drawing.

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Click Exit Compare.

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The two restrooms are now part of the factory floor plan Xref

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drawing which is fully loaded into the factory site course

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drawing.

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[END PLAYBACK]

15:41

RENU MUTHOO: Let us discuss the Count Command now.

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A drawing might contain objects and blocks

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that are used at multiple places in the design.

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Introduced in the AutoCAD 2022 software,

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the Count tool enables you to quickly get

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a count of the instances of objects or blocks in a drawing.

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The tool lists the count details in the count palette.

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You can view the details in the pallet

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and if required, insert a count table in the drawing as well.

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These are icons indicating the details about the blocks

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or objects are displayed along with the blocks in the count

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pallet.

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The detail icons can be a warning triangle icon, which

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indicates that the objects contain errors such as they

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are overlapping or exploded, or they are renamed objects.

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There's also an icon that indicates

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that the block contains attributes.

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Just keep in mind that the count pallet does not display what

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the attributes are, and cannot extract the attribute

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information.

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There is also a plus sign along the left side

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of an object that indicates that there are nested blocks

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within that block.

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In the count palette, if you select a block element

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in the list, it displays the drawing in a count state,

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where the joint is enclosed in a thick blue border

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and the instances of selected element are highlighted.

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A count toolbar is also displayed at the top

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of the drawing window.

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It includes the number of objects and issues

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along with controls to manage the counted objects.

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In the Count toolbar, use the next and previous arrows

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to cycle and zoom to the highlighted objects.

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In the count palette, select on the block

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with the warning triangle.

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The count palette displays the details

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by providing a count error report.

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Along with the count palette details,

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the drawing window is displayed in the count state

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with the Count toolbar displayed,

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and the concerned blocks highlighted.

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In the count palette, use the Table Tool

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to insert the count table in the drawing window.

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The count table lists the basic object count

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without any other details, such as attributes or errors.

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A limitation with the count command

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is that it sometimes takes similar geometry

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items or other blocks similar to the counted block, and flags

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them as errors.

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To avoid the count picking up such miscellaneous information,

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you can set the count check system variable

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to one, which counts only the duplicate overlapping objects

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and therefore makes it easier to correct the errors.

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The default value of 2 counts not only the duplicate

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overlapping objects but also all the renamed

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and exploded objects as well.

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Now moving on to the Trace tool.

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The Trace tool is part of the Autodesk AutoCAD Web App.

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The AutoCAD Web App is an online version of AutoCAD

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that allows you to work in your drawings

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while you are on the go, and you do not

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have to have access to your computer with the installed

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AutoCAD software.

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As the web app runs in a web browser,

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you need to have a live internet connection.

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Once you open the AutoCAD Web App,

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you are required to be signed into your free Autodesk

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account.

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In the web app, you can open a drawing file

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that has been saved on the cloud either in your Autodesk

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drive or any other supported cloud storage provider.

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In the web app, the drawing file opens in a drawing window

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that has a similar look and feel as the AutoCAD desktop drawing

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window.

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The web app also contains the AutoCAD basic drawing

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and editing tools, along with basic annotation and markup

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tools that enable you to review, markup, and edit the drawings

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any time and from anywhere.

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Additionally in the web app, you can

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insert blocks that are defined with the drawing file

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along with accessing various palettes for managing

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properties and layers, and adding markups using traces.

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Trace provides a safe space to add changes

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to a drawing in the web and mobile apps

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without altering the base drawing.

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Trace behaves like using a tracing paper

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on top of an existing drawing to collaborate new ideas, plans,

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and feedback.

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Traces are created in the web and mobile app interface,

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and then saved on the cloud to be

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shared with other collaborators on the team.

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Collaborators can review the trace changes and feedback

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in the desktop version of AutoCAD,

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and make the requested changes there.

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You can use all the regular draw,

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annotate, and modify tools provided in the AutoCAD Web App

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to add feedback and changes to the drawing.

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The feedback and edits that you add while in the Trace

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is associated with that trace only

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and does not affect the drawing.

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Multiple separate traces can be created for the various areas

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of the drawing to show the concerned markups

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and edits to the drawing.

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Once your drawing is displayed in the drawing

21:23

window of the AutoCAD Web App in the palette's bar,

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click the Trace's palette.

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To create a trace, click New Trace.

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A trace overlay which is kind of a light shading window

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is added on top of the drawing and you are now in Trace mode.

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The information details about the trace

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are displayed in the trace panel.

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In the web app toolbars area, use the Draw tools

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to add new objects on top of the overlay,

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and use the Annotate tool to add markups and feedback comments.

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After adding your changes, click the check mark in the Trace

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toolbar located near the top of the trace window,

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and the trace window along with all the trace markups

22:08

is closed.

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To create multiple separate traces

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for different areas of the drawing,

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click New Trace again and add new modifications and markups

22:18

under another trace.

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Save the drawing along with the created traces on the cloud.

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Now in the AutoCAD Desktop software,

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use the Open from Web and Mobile tool in the Quick Access

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toolbar to open the drawing file from the cloud.

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In the AutoCAD desktop software, a Traces palette

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is provided, which lists all the available traces

22:43

in the current drawing.

22:45

You can open it by clicking the Traces palette

22:48

tool in the Collaborate tab, Traces panel.

22:52

In the Traces palette, click on the trace

22:54

that you want to view.

22:56

The drawing displays in Trace mode,

22:58

with the trace overlay and the associated trace feedback

23:01

and markups added on top of the drawing.

23:04

In this trace window, many tools are

23:07

provided that help you to review the feedback better

23:10

and also to manage the trace.

23:12

Now in the Trace toolbar, the Trace Front or the Trace Back

23:16

tool toggles between keeping the trace window in the front

23:20

or dimming it to display the drawing

23:22

geometry with full saturation such

23:25

that you can reveal the location of the trace markups

23:28

with respect to the drawing geometry

23:30

clearly and accurately.

23:33

There's also Trace Fade Control system variable.

23:37

You can change the value of this variable in the range of 0

23:40

to 90 to manipulate the visibility of the trace.

23:44

Increasing the value makes the fade more prominent

23:48

whereas reducing the value of the variable,

23:51

makes the fade lighter such that the drawing geometry becomes

23:55

prominent enough to clearly see the location of the edits.

23:60

In the Traces' palette, you can right click on a trace

24:03

and rename it to better indicate what the trace is about.

24:08

When you have completed incorporating

24:10

the changes requested, right click on the trace

24:13

and select Delete to remove it from the list.

24:16

The trace command is an alternative command

24:19

for opening and managing the trace from the command prompt.

24:25

Now let's take a look at an in-product demo that

24:28

demonstrates the working of the trace tool.

24:30

[VIDEO PLAYBACK]

24:31

In the AutoCAD Web App in the palette's panel,

24:35

the Traces palette is now available.

24:39

Select New Trace.

24:42

A trace overlay is placed on top of the drawing

24:46

and the drawing is in Trace mode, which

24:50

is indicated by a blue border.

24:52

And the trace toolbar in the Trace mode

24:56

you can use any of the AutoCAD draw,

24:59

annotate, and modify tools.

25:01

In the Draw toolbar, select rectangle,

25:05

and draw a stub wall.

25:10

In the annotate tools, select the REVCLOUD

25:15

and create a revision cloud.

25:18

Select the Text tool and enter your feedback.

25:27

Click the check mark to exit the trace.

25:30

Note that a new trace is created.

25:34

You can create additional traces to mark up

25:38

different areas of the drawing.

25:40

Save the drawing back to the cloud.

25:43

In the Desktop Version of AutoCAD,

25:46

click Open from web and mobile, and open the drawing

25:51

from the cloud.

25:54

In the Collaborate tab, Traces panel, select Traces palette.

25:60

It opens the Traces palette and note that the saved trace

26:05

is displayed in the palette.

26:07

Click on the trace.

26:09

It opens the same trace.

26:12

In the Trace toolbar, click on Trace Front tool.

26:16

This toggles it to Trace Back.

26:19

The trace markups are moved back and the drawing geometry

26:23

is displayed with full saturation.

26:25

Toggle the Trace Back to Trace Front.

26:28

Enter TRACEFADECTL and lower the value to 10.

26:34

This makes the feed lighter and the drawing geometry

26:37

becomes more prominent.

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Click on the checkmark to exit.

26:42

Right click on the trace in the Traces palette

26:45

and select Rename.

26:47

Rename the trace to better indicate

26:50

what the trace is about.

26:52

Once you incorporate the feedback

26:54

and you do not require the trace anymore,

26:58

right click and select Delete.

27:01

[END PLAYBACK]

27:02

RENU MUTHOO: Let's discuss the Quick Measure tool now.

27:06

The Quick Measure tool is a smart measuring tool

27:08

and was introduced in AutoCAD 2020

27:11

and it provides you with multiple measurements

27:14

in real time.

27:15

It's available in the Measure flyout in the Home Tab

27:18

utilities panel of the ribbon.

27:21

You can also type the MEASUREGEOM command

27:24

to access it.

27:25

It's a quick and easy way of obtaining the dimensions,

27:29

distances, angles, area, and parameters

27:32

through a single command.

27:34

In the AutoCAD 2020, the Quick Measure tool

27:36

measured only dimensions, distances,

27:39

and angles of objects in the drawing window.

27:42

As you select the tool, the cursor

27:44

displays as an infinite plus mark.

27:47

When you hover the cursor over some objects,

27:50

all the appropriate measurements close to the cursor

27:53

are displayed.

27:54

As you can see in the figure, the dimensions of the lines,

27:58

the distances between the lines, and the right angles

28:01

along the corners are displayed.

28:05

In AutoCAD 2021, the Quick Measure tool

28:08

was enhanced to provide you with area and perimeter

28:12

of a closed area in addition to the regular dimensions,

28:16

distances, and angles.

28:18

As you select the tool and hover the cursor over some objects,

28:22

all the appropriate dimensions, distances, and angles

28:26

close to the cursor are displayed.

28:28

To obtain the area and perimeter,

28:31

click inside a closed area.

28:33

When you click inside a closed area

28:35

it is highlighted in green with the area and perimeter

28:39

displayed near the cursor.

28:41

And you can see that on the screen in the figure.

28:44

Both the area and parameter are displayed in the command line

28:48

as well.

28:49

You can also hold the Shift key on the keyboard

28:52

and then click inside multiple closed areas

28:55

to get the cumulative area.

28:57

Press Escape on the keyboard, exit the command

28:60

once you have finished reviewing the measurements.

29:04

Now let's talk about the redesign of the PURGE command.

29:08

In AutoCAD 2020, the Purge tool was

29:11

redesigned for easy and efficient drawing clean up.

29:15

Two tabs are provided in the Purge dialog box.

29:18

The Purgeable Items tab, and the Find Non-Purgeable Items tab.

29:23

The redesign gives you more control

29:26

over selecting objects to be purged.

29:28

You can select objects by categories

29:31

or as individual objects by using their respective check

29:34

boxes, and you can also reveal the selected object

29:37

in the preview area, and you can resize the preview area

29:41

for easy viewing.

29:42

Zero-length geometry and empty text objects

29:46

can be purged separately now.

29:49

In AutoCAD 2020, the Find Non-Purgeable Items tab

29:54

has been provided in the Purge dialog box.

29:57

It provides you with possible reasons why the selected

30:00

objects cannot be purged.

30:03

It also has a Details area that provides specific information

30:07

about the selected non-purgeable objects such as their number

30:11

and their size.

30:13

You can also use the Select Objects button.

30:16

Is highlighted by the red circle in the figure.

30:19

This Select Objects button zooms into

30:22

the specific non-purgeable objects in the drawing such

30:26

that you can make changes to those objects.

30:30

Moving on to the revision cloud.

30:32

So in the AutoCAD 2016 update of the software,

30:36

revision clouds have been enhanced

30:38

to provide multiple shapes for revision clouds.

30:42

The most recently used creation option is used by the default.

30:46

The REVCLOUD Create Mode system variable

30:50

can be used to set your own default creation method.

30:53

So creation options now available

30:56

they include rectangular, polygonal, and freehand.

31:01

The capability of turning any object into the revision cloud

31:05

continues to be available.

31:07

Revision cloud editing has also been

31:09

enhanced by reducing the number of grips available.

31:12

If a revision cloud is created from an object,

31:16

the grips for the original object display.

31:19

If it is created using the rectangular or polygonal

31:23

methods, grips are displayed at each vertex

31:26

and at the midpoint of each line.

31:29

As of AutoCAD 2021 when you hover your cursor over revision

31:34

cloud object, the Quick Properties

31:37

now displays a Revcloud object type

31:40

instead Polyline object type as in the previous versions

31:43

of AutoCAD

31:45

Similarly, the Revcloud object type

31:47

is displayed in the Properties palette as well.

31:50

This clearly indicates that the object

31:53

is a revision cloud and not a part of any drawing object.

31:58

Revision clouds are created using

32:01

an approximate single value for the length of the arc cord.

32:05

It's also called the arc length and is

32:09

the distance between the two end points of the single arc

32:12

segment.

32:13

You can now change the arc length

32:15

of the arcs in the revision cloud.

32:18

The arc length can be changed either from the Properties

32:21

palette, or by using the new REVCLOUDPROPERTIES command.

32:27

Thank you for joining me today for this accelerator

32:29

presentation about improving the design review

32:33

efficiency in AutoCAD, and I hope that you

32:36

found the information useful.