Brief delivery team on post-contract BEP

00:00

And in this next part to Enable Team on BIM Standards for Building Projects using Revit, we're going to take a look at

00:06

the delivery team briefed on Post Contract BEP, and adequate training provided to ensure effective delivery of your project.

00:15

Let's start by talking about what the delivery team is.

00:18

The mobilization plan provides the delivery team with an opportunity to ensure they have the people,

00:24

process, and technology in place to deliver the information.

00:28

In doing this, the perspective lead appointed party shall consider the approach, timescales and responsibilities for each of these:

00:37

Testing and documenting the proposed information production methods and procedures, testing the information exchange between task teams,

00:48

testing the information delivery to the appointing party, configuring and testing the project's common data environment,

01:02

configuring testing the delivery team's distributed CDE and its connectivity to the project CDE if that applies.

01:10

Procuring, implementing, configuring, and testing additional software, hardware and IT infrastructure as needed based on the project size and scope.

01:20

This could be an ongoing task.

01:25

Developing additional shared resources to be used by the delivery team.

01:30

I would document, document, and document again.

01:33

Anytime you can document something and share those resources, that's going to just keep that team running smoothly.

01:39

People can check back to those documents if they have questions.

01:42

Also deliver and develop education.

01:46

So if you have some training that may be needed, maybe you do some lunch and learns, maybe you document best practices step by step.

01:53

This is where you can continuously, throughout the life of the project, deliver certain educational use and value to those team members,

02:01

whether internal or external, and provide training.

02:06

So not only can you deliver documentation and further information, but you can also provide training.

02:12

That could be in a 30-minute video, that could be in the tips and tricks session,

02:16

that could be in a full blown two- or three-day session on whatever that discipline needs as far as training goes,

02:23

and that could differ based on new team members, seasoned veterans and so forth throughout the life of that project.

02:30

And additional delivery team members, if you are coming down to the end of a big project, you may need some additional help,

02:37

maybe draft in some internal or go looking external for some additional team members.

02:41

It's always something you should keep in mind.

02:46

And then support those individuals and organizations that joined the delivery team during the appointment.

02:51

Sometimes they need a little bit of ramp up time and you can't just throw them into the mix, make sure you're there to support them.

02:57

So this is what the delivery team consists of and those are some of the topics that I would go over and make sure they are in place within the BEP

03:05

or within whatever mobilization plan you have set.

03:08

So the post contract BEP, the post contract BIM Execution Plan sets out how the information required in the employee information requirements,

03:17

part of the BEP, is provided and it's typically broken out into four steps.

03:22

You've got management, planning and documentation, standard method and procedure, and IT solutions.

03:28

Those four steps will help you make sure that you have a fully executed post contract BEP and deliverables are done per that BEP.

03:38

Some other things to keep in mind - Volume Strategy.

03:41

So that's defined as manageable spatial subdivision of a project.

03:44

Actually the project team.

03:46

Orientation and Origin.

03:49

Now this differs depending on the project, whether it's strictly a civil, whether it's multi-discipline.

03:55

Maybe you've got a rail line with some buildings into it, and sometimes the origin and the orientation coming from an architect or MEP

04:05

or something doesn't quite line up with your civil stuff.

04:09

Making sure that that is identified early on is key.

04:13

File naming conventions, file/drawing maintenance.

04:17

One thing I see most often is really dirty drawings, major corruption in there.

04:21

They wonder why uploaded BIM 360 is slow or they wonder why crashes happen often, and just open time and save time is dreadful.

04:31

You wonder why.

04:32

There's a drawing maintenance and file document that I delivered to all clients, making sure maybe that's part of the BEP

04:39

and definitely part of the training that would be a good idea.

04:43

Layer naming convention and where it's to be used, and so forth.

04:47

So there's a lot of standards and methods and procedures on that post contract BIM Execution Plan you need to keep in mind.

04:58

And the biggest thing and this goes really to the beginning of the project, but we'll mention it here at the delivery strategy is

05:04

the project team must agree upon the specific version of software to be used as part of the BEP.

05:10

So you may start a Revit project in 2022, but it's being delivered in the current version and that project lasted three years.

05:18

You want to make sure that that project is upgraded.

05:20

Or if that project specifies, that BEP specifies that it must be in Civil 3D 2023 or Revit 2023 or whatever it is,

05:30

you want to make sure that you stay in that version and it's delivered in that version.

05:37

Same with hardware.

05:38

How are you delivering it? How are you storing it? How are you backing it up?

05:41

Things need to be identified there.

05:44

IT infrastructure goes along with the software and the hardware.

05:48

Making sure is this a cloud project, is this a local project? You know, how are we doing that?

05:53

That whole project team must take a look at this and agree upon that, earlier the better.

06:02

And then when implementing BIM on a project, attention should be paid to that delivery method.

06:08

Is it being delivered monthly? Is it delivered quarterly? Are you hitting 30%, 60%, 90%, 100%?

06:16

Are those triggering the deliverables?

06:18

All of that stuff needs to be identified early on.

06:21

It needs to be reviewed in your weekly meetings, if not more often.

06:26

And the project completion, and in accordance with that contract and that BEP,

06:31

the final project documentation should be submitted along with all the reports, and again, deliverable file formats outlined in that BEP.